Parent Internet Viewer (PIV)


Welcome to the CFSD Parent Internet Viewer (PIV) Information Page!

From this site, parents/guardians will be able to access current grades and assignments. This secured access requires a confidential username and password issued by CFSD. We hope this resource will provide you with the information needed to stay informed about your child’s progress. Please read the following information carefully. At the bottom of the page you will find a link that will take you directly to PIV.

What is the Parent Internet Viewer (PIV)?

The Parent Internet Viewer (PIV) is a web-based communication tool that allows parents/guardians and students secure access to grade, assignment, and attendance information. Assignments and student performance can be viewed as soon as entries are made by teachers into their electronic gradebooks. Teachers in CFSD are expected to update the grades/scores in their gradebooks every two weeks. PIV organizes and formats the data for convenient viewing. The program is straightforward and quite user-friendly – just point and click!

The PIV is not meant to replace direct communication between students/parents/teachers or other school staff members. If elementary parents have questions about any of the information, please contact the student’s teacher. At the secondary level (6-12), please discuss the information with your student first. Students are strongly encouraged to discuss class progress directly with their teachers. If further clarification is needed, then parents should contact the teacher directly. Although PIV is a very useful tool, it is not intended to replace direct communication between students, parents, and other staff members.

PIV Security and Accountability

Each parent/guardian and student account will require a separate Username and Password. The username and password needed for PIV login will be randomly generated and sent home in a letter (elementary) or distributed during registration for grades 6-12. If more than one student is enrolled at the same school, a separate account will be generated for each child.

In order to access the account, a parent/guardian must return the signature page acknowledging receipt of the username and password. Parents and students will receive separate usernames and passwords. Student and parent passwords are assigned when a student first enrolls in the district; parent passwords can be changed, student passwords cannot. They are confidential and should not be shared with others. Upon verification that a PIV username or password has been compromised, access through that account will be immediately disabled by designated school personnel. If a student is new to the district or parents/guardians have not received a letter, or a username and password has been lost, please contact the school for assistance. For security purposes, the PIV account information will not be shared over the telephone or by email.

What You Will See with PIV

After clicking the link to PIV, you will be required to enter or select the following information:

1. Enter Username (Student ID Number)
2. Enter Password

When looking at assignment and grade information with PIV, please be familiar with and understand the following information:

X – Assignment is not missing and is not factored into the term grade/score; assignment has been excused and is exempt from grading

Z – Assignment is missing and is factored as a zero into the term grade until the student completes the assignment

R - Assignment has been received (R) by the teacher, but has not been scored. The corresponding grade of "0" is only a placeholder and does not have any impact on the overall score/grade. The "R" is noted only to inform parents and students that an assignment has been received. Depending on the complexity of the assignment/project, those with an "R" may not have scores/grades posted for up to two weeks

I - Assignment is incomplete or missing (I). If an "I" is used on the report card or progress report for an overall score, it indicates there was not enough assessment or progress data to determine a score/grade for the reporting period

Blank – Assignment is still to be handed in or scored/graded and is not yet factored into the term grade

Assignment scores and term grades are calculated by either rubric number scores (K-8) or letter grades (9-12).

Students in K-8 receive rubric scores and will see the numerical scores 1, 2, 3, 4 in the PIV. Students at the high school level receive letter grades and will see A, B, C, and F in the PIV. In those cases where high school classes are using rubric scores, you will see numerical rubric scores and the corresponding letter grade of A, B, C, and F.

Rubric scores used by high school teachers are automatically converted to letter grades for reporting and transcript purposes.

Rubric scores at grades K-8 are based on a four-point scale and will be used to report performance levels on standards-based report cards and progress reports.

Rubric Score Descriptor
4.0 Exceeds the Standard (Advanced)
3.0 Meets the Standard (Proficient)
2.0 Approaching the Standard (Basic)
1.0 Does Not Meet the Standard (Below Basic)

Letter grades at 9-12 are based on the following point scale:

Letter Grade Points
A+ 97-100
A 93-96
A- 90-92
B+ 87-89
B 83-86
B- 80-82
C+ 77-79
C 73-76
C- 70-72
F 0-69

School attendance codes are as follows:

Code Descriptor
U Unverified Absence
T Tardy
L Late (more than 15 min.-counts as an absence at MS and HS
I Illness - Excused
X Excused Absence
O Unexcused Absence
V Activity (Excused for school-sponsored activity)
S Suspended

Note: If you called in to excuse an absence, this may not show up in the PIV for up to 3 days beyond the absence. Please be patient and check back before becoming alarmed.

The following reports are currently available with PIV:

Progress Report – Displays progress report information for the current term in real time

Student Assignment Report – Assignment and grade/score information for current term by class/subject

Missing Assignments – Missing assignment information for current term by class/subject

Student Standards Report – Displays scores for measurement topics linked to specific assignments

The various reports can be selected by using the listed drop-down menus. Click on the Request Report button after making your selection.

1. Select a class – choose one form the list displayed.
2. Select a report – Choose one of the four listed (see above explanation).
3. Select a Marking Period – MS and HS uses a semester system with quarter progress reports.

Information displayed is for the current marking period.

Grades

Due to a variety of classroom and instructional reasons, some gradebooks may be updated more frequently than others. For example, due to their complexity and the teacher’s desire to ensure scoring is careful and thorough, some assignments such as special projects or research papers may take longer to grade than others. Typically, teachers will post grades/scores within two weeks from the assignment or exam due date.

Course grades/scores may seem inaccurate or fluctuate from day to day. Some of the reasons for this may be as follows:

1. Early in the marking period, there may be fewer graded assignments, and so occasional high or low grades/scores will have a greater influence on the cumulative grade/score.

2. Teachers may have weighted some assignments more than others so that particular assignments may count more heavily toward a cumulative grade calculation. A “Z” (or zero) might be issued for an assignment that can be made up later. This could drastically lower the grade. Once the assignment is made up, the cumulative grade may increase accordingly.

3. Teachers may allow students to redo an assignment in certain circumstances. Assignment scores and cumulative grades may increase as a result.

4. Updates, changes, or corrections are being made to the gradebook.

In kindergarten and first grade, it is not uncommon to have fewer cumulative scores at the beginning of the school year (first trimester). Often students are learning foundational skills in reading and writing, for example. They have varying degrees of readiness and development proceeds at varying rates from child to child as well as unevenly within different areas of each child’s functioning. Accurate assessment of young children is complex because their development and learning are rapid, uneven, episodic, and often embedded within specific cultural and linguistic contexts. Teachers may systematically collect evidence of learning through observations and anecdotal records over a period of time before making a determination about performance that is recorded in the gradebook.

Please note: The PIV only provides unofficial progress information. On rare occasions, the final grade/score through PIV may be different from the final printed report card due to extenuating circumstances. The official grade/score is the one that appears on the printed report card.

PIV Tutorial and FAQ

For your convenience, a PIV tutorial is provided as a stand-along movie or PDF for instructions on how to log into the PIV site and learn about PIV site features. The program is straightforward and user-friendly just point and click! Please refer to the PIV FAQ for answers to frequently asked questions about the Parent Internet Viewer.

Please click on the link below to access the PIV login page. Don’t forget to ‘bookmark’ the address: https://excelsior.cfsd16.org/Pinnacle/PIV/

Catalina Foothills School District, 2101 E. River Road, Tucson, AZ 85718 • 520-209-7500 • © Catalina Foothills School District . All Rights Reserved.